How Tech Can Greatly Improve Communication In Your Business

Technological advancements are changing how we do business in just about every aspect, at the moment, from the implementation of artificial intelligence to the increasing importance of data collection and analysis, but sometimes, new technology can be at its most impactful when it simplifies or improves the most basic things that we do every day. For instance, communication is a given for any business, but using the right technology, you can make it much easier and quicker to quickly share information, ideas, and assets in your team. Here are a few technologies that can help you do that.

A place to bring them all together

One of the most persistent problems with digital communication within teams is a lack of consistency. If you speak with one of your team members primary through DMs, another through text messages, and another through email, it can become difficult to keep track of all of those conversations and this issue becomes only more exacerbated when you consider that every person in the organization has their own communications to track as well. Team communication tools like Slack can help you bring in all of the diverse and separate communication methods into one place, one platform where everyone can easily track different conversations, discussion groups, and more. Streamlining how you manage your communications can make you spend a lot less time trying to keep up with it.

Sticking to the plan

As a leader, one of your most important duties is to make sure that your team is on the same page. They need to have the same shared objective and to understand the priorities that matter most to the team, rather than focus on their own workload alone, especially when shared projects come into play. Project manager software can make a lot easier by helping you see the teams’ workflows, and how they influence one another, to identify potential roadblocks and inter-workload dependencies. As such, you can keep your team informed of their place in the team, who they rely on, and who relies on them, and make sure that they develop the right collaborative working relationships ot keep progress going smoothly.

Sharing assets

The era of email attachments is over, just as it once replaced the era of sharing files via CD or floppy disk. Nowadays, most file sharing is done through the internet, but not through direct exchanges. With Cloud storage options, not only can you upload assets and resources for your team to be able to download them any time they need them, but you can set security privileges on them to have better control over who, exactly, can access them. Furthermore, you can use it as a backup, so that you always have those files available should you lose access to them on your local hardware, or you find that you need to access them when you’re outside of the workplace.

Collaborating on assets

With the aforementioned Cloud technology, it’s a lot easier to share the files that are important to your team, but what about working together on them? While some Cloud software does allow for easy editing by more than one person, there are some file types, especially PDFs, that can be notoriously difficult to edit across teams. However, that’s changing thanks to tools like portfolio editing on Apryse that make it a lot easier for your team to get into the files, to edit them, leave comments, and to otherwise better collaborate. This can reduce the need for back and forth if you can quickly show your coworker precisely what changes you want in a file or asset.

Keeping communication safe

You want to ensure that you’re able to communicate with your team members effectively and efficiently, but what about safely? If you’re relying more on digital communications, then that can also leave you more susceptible to the wrong people listening in, hackers who gain access to the system. While it should not be the entirety of your approach towards digital safety, encrypted communication methods like Google Meet can help you assure a little more safety when talking with your team. Regardless of what method you use, encryption is one of the most important technologies for stopping others from casually or easily listening in on what your team is talking about.

Our communication is becoming increasingly digital and leaning into that, with the right tech implementations, you could make a real difference in how your business operates. Which of the above best suits how your team communicates and works together?

(Disclaimer: Devdiscourse's journalists were not involved in the production of this article. The facts and opinions appearing in the article do not reflect the views of Devdiscourse and Devdiscourse does not claim any responsibility for the same.)